Last Updated: June 2025

1. Membership Requirements

• All members must be at least 16 years old.

• A valid IVAO ID is required.

• Members must have a basic understanding of flight simulation (MSFS, X-Plane, P3D, etc) and aviation procedures (flight planning, navigation, procedures, phraseology, comms, etc.).

• English language proficiency is mandatory for communications and coordination.

2. Conduct and Discipline

• All members are expected to act respectfully and professionally during flights, briefings, and public interactions.

• Discrimination, harassment, or offensive behavior will not be tolerated under any circumstances.

• Follow all IVAO rules and airspace procedures during online operations.

3. Activity Requirements

• Members must complete at least one flight per calendar month unless on official leave (LOA).

• Long periods of inactivity (more than 30 days) may result in automatic removal, unless a leave request is submitted.

• Pilots are encouraged to take part in joint missions, events, and NATO training exercises when available.

4. Flight Operations

• All flights must be flown using realistic procedures and NATO-aligned standards where applicable.

• Aircraft must be used as per their assigned role (AWACS, AAR, transport, SAR, etc).

• Flights must be logged accurately via the virtual airline system (phpVMS).

• Unauthorized use of combat operations is not allowed unless pre-approved as part of a training mission.

5. Aircraft and Callsigns

• Only approved aircraft may be used in official NATO Virtual operations.

• Use the correct callsign format based on assigned squadron or unit (e.g., “NATO 31”, “MULTI 22”, “BARTOK 60”).

• Custom liveries are allowed if they reflect realistic military/NATO standards.

6. Training and Ranks

• New members may be required to complete initial orientation or training flights, depending on their background.

• Rank progression is based on activity, professionalism, and contribution to the group.

• Members may apply for special roles (AWACS controller, mission planner, etc) and/or staff roles after demonstrating consistent participation.

7. Communications

• All members must be part of the official Discord server for coordination and briefings.

• Discord is considered the primary means of non-flight communication (notices, mission briefings, scheduling).

• Respectful and professional communication is expected at all times.

8. Security & Privacy

• Do not share login credentials, flight plans, or mission files** with non-members.

• All flight data and user information is stored securely and will only be used internally.

• Use of AI or other automation tools to simulate flights is strictly prohibited.

9. Leave of Absence (LOA)

• Pilots unable to fly for an extended period may request LOA via email notification.

• LOA status exempts the pilot from the monthly activity requirement.

• After 60+ days of LOA without communication, a pilot may be marked inactive.

10. Enforcement & Termination

• Violations of these regulations may lead to:

  • Verbal or written warnings

  • Suspension of membership

  • Permanent removal from NATO Virtual

• Decisions are made by the Command Staff, and appeals can be submitted via email or Discord.

These regulations are subject to change. Members will be notified in advance of any updates.